Operational asset lifecycle management · part of the Nightingale suite

Know what you own, where it is and whether it's working.

e-Kwip is asset management software that helps organisations track equipment, ownership, maintenance and operational availability — for cleaning companies, facilities providers, hospitality groups, logistics operators, construction businesses and multi-site organisations.

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7-day free trial of Pro, card required

Live in 10 minutes

Know

Know exactly what assets exist and who is responsible for each one.

Locate

Know where every asset is — by site, van, store or person.

Reduce loss

Cut lost, misplaced and double-purchased equipment with ownership trails.

Plan & utilise

Improve maintenance planning and increase utilisation of the kit you already own.

How it works

Four steps from acquisition to full compliance history.

Record

Build the asset register — categories, sites, owners, serials and purchase records.

Schedule

Set maintenance, calibration and inspection cycles per asset or asset class.

Inspect

Teams scan on site to log inspections, condition, transfers and ownership changes.

Evidence

Compliance history and reports export in one click for auditors and insurers.

What's inside

Built around five operational disciplines.

Asset records

One register for every asset — serials, categories, sites, values, warranty and purchase records.

Maintenance schedules

Planned maintenance, servicing and calibration cycles that advance automatically as work is completed.

Inspections

PAT, safety and condition inspections logged on site, with overdue items surfaced before they bite.

Ownership tracking

Every asset always has an owner, a site and a custodian — transfers leave a full trail.

Compliance history

Immutable history of inspections, certificates and service events, exportable for audit or insurance.

GaleAI insights

Plain-English answers on utilisation, loss patterns and maintenance risk across the estate.

Who it's for

Built for teams whose equipment keeps the operation running.

Cleaning companies

Machines, kit bags and consumable equipment tracked per contract, site and operative.

Facilities providers

Planned maintenance and statutory inspections enforced across every building you manage.

Hospitality groups

Kitchen, front-of-house and plant equipment tracked per venue with full service history.

Logistics operators

Depot equipment and handling kit with ownership, movement and inspection trails.

Construction businesses

Tools, plant and test equipment issued to sites and crews, with calibration and PAT records.

Multi-site organisations

One register across regions, with per-site ownership and group-level reporting.

Pricing

Start with a 7-day free trial. Pay per site as you grow.

Every workspace starts with a 7-day free trial of everything in Pro (card required). Pro is £49 per site per month — unlimited assets and users, with the full maintenance, inspection, reporting and GaleAI toolset.

Pro cost calculator

SitesNightingale apps

Pro per site / month: £49
1 site subtotal: £49
Bundle discount (3+ apps): —
You pay per month: £49

Subscribe to 3 or more Nightingale apps for 20% off qualifying recurring charges. That works out at £49 per site per month.

All prices in GBP, excluding VAT. Enterprise is priced per estate. Upgrade, downgrade or cancel at any time.

Pricing questions

Straight answers on cost and billing

How much does e-Kwip cost?

Every new workspace starts with a 7-day free trial of Pro (card required). After that, Pro is £49 per site per month, or £490 per site per year — paying annually gives you 2 months free. Enterprise is quoted per estate.

What counts as a site?

A site is each physical location you track assets at — a depot, warehouse, office, workshop or storage yard. Users and assets are unlimited on Pro; you only pay per site.

What do I save by paying annually?

An annual Pro site is £490 instead of £588 — you pay for 10 months and get 2 free.

Is there a discount for using several Nightingale apps?

Yes. Subscribe to 3 or more Nightingale applications and you get 20% off qualifying recurring subscription charges, including e-Kwip Pro. The annual saving is applied first, then the bundle discount comes off that.

Can I mix monthly and annual?

Each subscription runs on one billing cycle. You can switch an e-Kwip subscription from monthly to annual at any time; the change takes effect from your next renewal.

How am I billed?

Billing, payment cards and invoices are handled centrally for your Nightingale account, so one payment method and one invoice cover every app you use. All prices are in GBP and exclude VAT.

Can I cancel or change plan?

Yes — change or cancel your subscription at any time. Your asset register is kept safe, and an active subscription is needed to keep using e-Kwip.

What happens when my free trial ends?

Your 7-day free trial includes everything in Pro. You add a payment card when you start, and your Pro subscription begins automatically when the trial ends unless you cancel. If the subscription is cancelled or payment fails, access pauses until it is active again — your data is kept.

Part of Nightingale Command Core

An expansion product, not another disconnected system.

e-Kwip extends Command Core with the physical side of your operation. Sites, people and permissions come from Command Core; assets, maintenance, inspections and compliance history live here — so operational reporting stays in one place as you add products.

Shared identity & sites

One sign-in, one org structure, one set of locations across the Nightingale suite.

Adopt when you're ready

Start with Command Core, switch e-Kwip on when equipment and compliance become the bottleneck.

Group-level reporting

Asset and compliance data rolls up alongside the rest of your Command Core operational picture.

Put your equipment, maintenance and compliance on one record.

Ten minutes to your first tracked asset and inspection schedule. Start with a 7-day free trial — no migration, no lock-in.

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